St. Mary's Church Hall - Coordinator

The Elgin Roman Catholic Family of Parishes is seeking a Coordinator for the St. Mary’s Church Hall in West Lorne to work casual hours.
 

POSITION SUMMARY:

Reporting to the Business Manager, the Hall Coordinator is responsible for the marketing and promotion of the use of the hall, event planning, scheduling, ensuring set-up, clean up and the overall general oversight of running of the St. Mary’s Parish Hall in West Lorne. The Hall is used for both Parish events and public rentals.
 

SUMMARY OF DUTIES:

· Conduct initial meeting (phone, email, in-person) with potential clients to assess their event needs- whether they are parish events or public events. Updating the parish calendar for use of the space as necessary.

· Work with main parish office and SM Ladies Group to determine requirements for funeral receptions.

· Prepare the contract between St. Mary’s Hall and client for use of facilities.

· Once the contract with the client has been finalized and signed, prepare plans to get ready for the event.

· Collection of client deposits and final payments.

· Ensuring that the client has the proper liability coverage and liquor license.

· Assist with procurement of a Smart Serve Certified bartender(s).

· Prepare the necessary orders for event supplies and accept deliveries for supplies ordered.

· Checking that all bills are reviewed and submitted for payment in a timely manner.

· Working with caterers and decorators who may be hired by the client.

· Working with the custodian in the setting up of tables and chairs according to the client’s requirements.

· Set-up of the sound system if needed.

· Unlocking doors to let client in and locking doors after the event has ended.

· Supervising for the duration of the event (as needed)

· Working with the custodian to take down the tables and chairs, sound system, etc. following the event.

· Advising the business manager or custodian of any required deficiencies, repairs or maintenance.

· Looking at opportunities to promote and market the hall and to bring in additional business.

Click here for a full description.

If interested and to obtain more information, please contact Doug Manners at dmanners@dol.ca.